Meeting Culture: How to achieve meeting performance excellence

Review your meeting performance and drive change

Pre-work #1: Meeting Inventory

Pre-work #2: Meeting questions

Results

Review Results and Decide on Changes

Data

Explore

Results

Effectiveness and Importance

What was the average effectiveness and importance score for everyone's meetings?

Person

Avg. Effective Score

Avg. Important Score

% of meetings was leader

Joel Davis

4.0

3.0

Elise Keith

3.7

3.6

47%

Lola Tseudonym

3.5

4.0

25%

Al Chen

3.4

3.8

40%

Mary Jones

3.0

James Booth

2.8

3.4

80%

There are no rows in this table

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What to Look For

Compare these ratings with the total amount of time spent in meetings shown in the previous reports. You may find that each person’s perceptions of meeting quality have more to do with their organizational level, job description, and role in the meetings they attend than with the overall time spent.

In fact, research repeatedly shows that

meeting leaders rate their meetings as more effective⁠

than meeting participants. And in case you’re wondering, this isn’t an issue with over-inflated egos, but rather a fundamental cognitive bias that impacts nearly everyone.

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Next, look at the breakdown below for meetings that the team rates as important, but ineffective. Many teams rate recurring meetings this way. This indicates that it’s time to shake up how you run those meetings.

Also look for any meeting rated a 3 or less for importance. This indicates either a meeting that should be replaced by an

asynchronous⁠

communication channel (email, chat, etc.) or a person who should be allowed to skip that meeting.

Finally, some team members will rate all their meetings with a 3 or above. This may indicate that their meetings work great, but it may also flag the

halo effect⁠

, where the rating reflects that person’s feelings about the meeting leader rather than the usefulness of the meeting to the team’s work.

Breakdown meetings by effectiveness and importance

Breakdown meetings by effectiveness and importance

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👉 Next:

Clarity of purpose⁠

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