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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Part II: Take action

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5. Action plan for our Meeting OS

A summary of the ideas and action items to improve our team meetings.
Congratulations! We made it through all the of and . Here is the list of actions that we agreed upon, grouped by area. Let’s do it!
Category
Action Idea
Author
Vote
Let's do this!
Meeting OS
2
Should we add a bullpen like ?
Joel Davis
4
Would we consider moving lunch and learns from weekly to bi-monthly?
Buck Dubois
1
Minimize ad hoc
5
a cool technique for eliminating meetings.
Alan Chowansky
4
Can we move ad-hoc 1:1s to tag-ups?
Joel Davis
2
I think async prep for retros would work.
Polly Rose
1
Could we reserve some time in kick-off for project syncs?
Alan Chowansky
1
Can we add a recruiting tag-up?
Alan Chowansky
1
Effectiveness
3
Instead of giving the complete list of tasks for the week, we could use to focus on what support is needed from the rest of the team.
Buck Dubois
3
Let’s add our updates before kickoff starts, so that we don’t spend meeting time doing that.
Polly Rose
2
Echoing a previous suggestion - can we combine Monday standup and kickoff?
Polly Rose
1
Flow time
2
I would highly recommend that everyone take on !
Polly Rose
3
What about combining standup and kickoff on Mondays?
Buck Dubois
2

Also as a reminder, this is the map of our current Meeting OS. If we take the actions above and re-run this process, we can improve on this OS!

May 2021

Week
Today
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
May 10, 2021
Daily standup
, 9:00 AM
May 10, 2021
Weekly Kick Off
10:00 AM - 11:00 AM
May 11, 2021
Strategy session
8:00 AM - 9:00 AM
May 11, 2021
Product review
11:00 AM - 12:15 PM
May 11, 2021
Tag-up: GTM
1:00 PM - 2:00 PM
May 12, 2021
Lunch & Learn
9:30 AM - 11:00 AM
May 12, 2021
Tag-up: Product
2:00 PM - 3:00 PM
May 14, 2021
Friday demos
11:00 AM - 12:00 PM

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