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SaaS Spend Reduction Tool

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Recommendation

Background

After a thorough discovery & review process followed by a listening tour across the company, we’ve identified 3 areas of SaaS consolidation that would result in $XM savings on an annual go-forward basis.
Recommendations
5
Final recommendation
Logo
Tool Name
Impact on budget
Annual Spend
Unused seats
Agree
Neutral
Disagree
Expand
1
1202194004862448.BqW3gXnyIWqOoJ0MvZly_128x128.png
Coda
Increase spend $100k but replace all sunsetted tools.
$450,000.00
500
2
Stay the same
1
jira.png
Jira
$40k reduction in spend
$350,000.00
200
2
Contract
1
confluence.png
Confluence
$80k reduction in spend
$100,000.00
500
1
Sunset
4
62a07c2d4b6348425fc1a8ce.png
Wrike
Overlap with Airtable, Productboard. Save $100k by EOQ.
$500,000.00
1350
1
toppng.com-productboard-logo-767x512.png
Productboard
Rip out. Save $200k from shadow IT.
$200,000.00
1100
1
1
airtable-logo-216B9AF035-seeklogo.com.png
Airtable
Sunset trackers and low code workflows. Save $400k by Q2.
$700,000.00
800
1
1
Notion_app_logo.png
Notion
Sunset Notion wikis. Save $350k this year.
$500,000.00
2200
1

Detailed Proposal

Make your detailed proposal with options.


checked-2

Recommendation: Migrate all project management use cases to Coda

As an all-in-one-doc, Coda can handle all of our project management needs in addition to many others.


minus

Recommendation: Sunset Airtable

With Coda, we no longer need a separate data tables solution


I’m done reading.

How do you feel about the proposal?

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Sentiment
Reflection
Who
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Sentiment
Reflection
Who
1
I like the idea of moving to Coda but I think the eng org would revolt if we take Jira away
Buck Dubois
2
I’m worried if we’ll be able to handle all the use cases that we are currently tracking in Airtable
Jeremy Olson
3
Why don’t we get rid of ProductBoard too?
Adam Davis
There are no rows in this table

Concerns about moving to Coda due to potential pushback from the eng organization regarding Jira. Worries about handling current use cases in Airtable. Suggestion to eliminate ProductBoard.


Topics for discussion

Add a topic
Idea
Author
Upvote
Downvote
Notes
1
What should we do about sheets usage?
Polly Rose
+2
2
The Product team really likes ProductBoard for tracking - what’s our justification to them?
James Booth
3
What about Airtable’s largest use cases?
Jeremy Olson
There are no rows in this table
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